UK SET · UK Self-Funded Entrepreneurship Terms
Last updated 5 November 2026
This privacy policy explains how Archimax Global Solutions Limited collects, uses and shares your personal data when you use the UK SET website at ukset.org (the website), request template documents or contact us.
Archimax Global Solutions Limited (we, us or our) provides the website and is the controller responsible for the personal data we process as described in this policy. Our Information Commissioner's Office (ICO) registration reference is ZB833416.
The website makes template documents available to business contacts. When you request documents, we share the details you submit with the firms named on the website that drafted and contributed to the documents (the contributing firms) so that they can keep a record of who has requested their templates and may decide to contact you. Archimax is itself one of the contributing firms. Section 5 explains this sharing and the firms' separate responsibilities.
The website is intended for business contacts and is not directed at children. If you have questions about this policy or wish to exercise your rights, please contact us using the details in section 10.
Personal data is information relating to an identified or identifiable individual. We collect and use the following categories of personal data:
The document request form requires your full name, email address, country of residence and role. Your company is optional.
If you do not complete the required fields, you will not be able to request documents through the form.
Agreeing to our email marketing is optional and does not affect access to the documents.
You provide personal data directly when you complete the form on the website, choose to receive our marketing emails, or contact us by email or post. Technical and usage data may be collected automatically through server logs, cookies or similar technologies when you use the website.
We use personal data only where we have a lawful basis. We rely on legitimate interests where processing is necessary for our interests or those of a third party and those interests are not overridden by your interests, rights and freedoms. We rely on consent for our optional email marketing, and on legal obligation where processing is necessary to comply with the law.
The table below explains our purposes and the lawful basis for each use. You can contact us for more information about our legitimate interests or how we balance them against your rights.
| Purpose | Personal data | Lawful basis |
|---|---|---|
| To handle your request and provide access to template documents. | Identity and contact; professional; request and correspondence. | Legitimate interests in making the templates available and administering requests. |
| To share the details you submit with the contributing firms for their records of template requesters. | Identity and contact; professional; request data. | Our and the firms' legitimate interests in administering the distribution of their templates and keeping records of who requests them. See also section 5 below. |
| To respond to enquiries and manage correspondence. | Identity and contact; professional and correspondence data where relevant. | Legitimate interests in responding to enquiries and managing our relationship with website users. |
| To keep a record of people who have requested the documents in our contact management system, as business contacts. | Identity and contact; professional; request data. | Legitimate interests in keeping an accurate record of the business contacts who have engaged with UK SET. |
| To operate, maintain and secure the website, including troubleshooting and preventing misuse. | Technical and usage; request data where relevant. | Legitimate interests in providing a functioning and secure website and protecting it against misuse. |
| To send optional email marketing, including updates to the template documents and other UK SET news. | Identity and contact; marketing and preference data. | Your consent, which you can withdraw at any time. |
| To record and respect your marketing choices, including keeping a suppression record after you unsubscribe. | Identity and contact; marketing and preference data. | Legal obligation to demonstrate compliance with data protection law and respect your withdrawal of consent or objection. |
| To comply with legal requirements, including handling data protection rights requests and legally required disclosures. | The categories relevant to the request or requirement. | Legal obligation under applicable law, including UK data protection law. |
We will send you marketing emails only if you opt in using the separate marketing tick-box. These emails may include updates to the template documents and other UK SET news. You do not have to opt in to obtain the documents.
You can withdraw consent or object to marketing at any time by using the unsubscribe link in our emails or emailing info@archimax.solutions. This will not affect the lawfulness of processing before you withdrew consent. We may keep a limited record of your choice so that we do not send you further marketing.
If you do not opt in, or later unsubscribe, we may still send communications needed to deal with a request you have made or to meet a legal obligation. These communications will not contain marketing.
Cookies are small files stored on your device. The website uses only cookies and similar technologies that are strictly necessary for it to operate securely. Where consent is required, we will ask for it before storing or accessing information on your device. Some technologies may be used without consent where a legal exception applies and its conditions are met.
Details of the technologies used, their providers, purposes and duration, and how to manage your choices, are available in our Cookie Policy. You can also use your browser settings to block or delete cookies, although this may affect website functionality.
When you confirm your request for documents, the full name, email address, company (if provided), country of residence and role that you submit are automatically shared with the firms that drafted and contributed to the template documents, as identified on the website in the Working group section. The purpose is to allow those firms to keep a record of who has requested their templates. They also may decide to contact you. We rely on the legitimate interests explained in section 4 for this sharing.
The firms act as separate controllers for their own use of the information they receive. Their privacy notices explain their processing and how to exercise your rights with them. You can find those notices through the firms' websites linked from the UK SET website.
We may also share personal data, where necessary for the purposes described in this policy, with:
Service providers acting as our processors may use personal data only for the purposes we instruct and must protect it under appropriate contractual arrangements. This is different from the contributing firms' role as separate controllers.
We process your personal data in the UK. If we transfer it outside the UK, including by allowing access from overseas, we will ensure that the transfer complies with UK data protection law.
We will use a destination covered by UK adequacy regulations or put appropriate safeguards in place, such as the UK International Data Transfer Agreement or the UK Addendum to the European Commission's standard contractual clauses, together with any additional measures needed to protect your data. You can contact us at info@archimax.solutions for information about any transfers and to obtain a copy of the relevant safeguards.
We use appropriate technical and organisational measures to protect personal data against accidental loss, unauthorised access, use, alteration or disclosure. Access by people working for us is limited to those who need it for their work and are subject to appropriate confidentiality obligations.
We have procedures for dealing with suspected personal data breaches and will notify you and the relevant regulator where legally required.
We keep personal data only for as long as reasonably necessary for the purposes described in this policy, meeting applicable legal and regulatory requirements and dealing with complaints or legal claims.
We keep the record of each template request for two years from the date of the request, and then delete it.
To decide how long to retain other data, we consider its amount, nature and sensitivity; the risks from unauthorised use or disclosure; why we need it; whether we can achieve that purpose with less or no personal data; and any applicable legal requirements. For correspondence, we consider how long a record is needed to resolve related enquiries. We review the continuing need to keep information and delete or anonymise it when it is no longer needed.
We use your marketing details while your consent remains valid and the information remains necessary for that purpose. If you unsubscribe or object, we stop the marketing and retain only the information needed to respect your choice and demonstrate compliance, for as long as those purposes require. Each contributing firm is responsible for its own retention arrangements.
You can object to processing based on legitimate interests on grounds relating to your particular situation. We must then stop that processing unless we can demonstrate compelling legitimate grounds that override your interests, rights and freedoms, or the processing is needed for legal claims.
You have an absolute right to object to the use of your personal data by us for direct marketing at any time. We will stop using it for that purpose if you object. Contact info@archimax.solutions to exercise either right.
Subject to the conditions and exceptions in data protection law, you also have the right to:
To exercise your rights, please use the contact details in section 10. You will not normally need to pay a fee. We may request information reasonably needed to verify your identity or clarify your request. We respond without undue delay and normally within one month, subject to any extension or pause permitted by law, which we will explain where applicable.
For questions, complaints or requests concerning our use of your personal data, please contact Archimax Global Solutions Limited:
Email: info@archimax.solutions
Post: 71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ
You have the right to complain to the Information Commissioner's Office (ICO), the UK regulator for data protection, at ico.org.uk/make-a-complaint/. We would appreciate the opportunity to address your concerns, so please consider contacting us first. This does not affect your right to complain to the ICO.
We keep this policy under review and will publish any updated version on the website with a revised date. Where required, we will bring material changes to your attention. Please let us know if the personal data you have provided to us changes so that we can keep our records accurate.
The website may link to other websites, including those of the contributing firms. Those websites have their own privacy information. We do not control their processing of personal data, and we encourage you to read their privacy notices when you visit them.